The City of Hollywood Code of Ordinances Section §30.15(F) imposes a Cone of Silence for certain City purchases of goods and services.
The Cone of Silence prohibits direct communication between suppliers and vendor’s representatives and City elected officials, management and staff during the period in which the Cone of Silence is imposed.
The Cone of Silence shall be imposed when the City determines sufficient information is available to evaluate the request for a purchase under exemption §38.40(C)(5) of the Code of Ordinance or determines sufficient information is available to draft a formal competitive solicitation.
The Ordinance does allow potential suppliers or representatives to communicate with those employees identified in Section §30.15(F) of the Code of Ordinance or those designated employees for the limited purpose of seeking clarification or additional information. The names and contact information of those employees that may be contacted for clarification or additional information are included in the notice of the Cone of Silence or in a formal solicitation.
The Cone of Silence shall remain in effect until an award is made, a contract is approved, or the City takes any other action which ends the procurement process. When a Cone of Silence is terminated, public notice of the termination shall be posted.